Before you arrive – Summer Fields


Dear Summer Fields Parents/Carers,

We are excited to see you at camp this holiday so here are a few things to get you started. Hopefully, all of your queries will be answered below.

Please ensure you have completed your health and safety information for each child attending. This can be done by logging in to your account. Our camps WILL NOT be able to accept children without this information due to OFSTED requirements.

What to bring:

  • Packed lunch (including 2 snacks and NO NUTS)
  • Water bottle
  • Coat in the event of wet weather
  • Swimming kit and towel
  • Sun cream (when necessary)
  • Hat (when necessary)
  • Outdoor shoes/wellies (when necessary)
  • Ideally a personal hand sanitiser (group sanitiser will be provided)

Preferably all in one bag that the child can carry with them (all labelled please!)

Getting to Summer Fields

Summer Fields School, Mayfield Rd, Summertown, Oxford OX2 7EN

Between M&S and Savills on Summertown high street.

Get directions

Please look for our branding, we are based at the main school site.

Sign In/Out

We will be running our drive-through collection this holiday, please allow plenty of time as this can become busy during collection time at the end of the day.

Sign-in will be available from 08:15 – 09:15 and sign out will be available from 17:00 – 18:00 the School gates will open automatically between these times.

The School gates WILL NOT open outside of these times so please do not arrive before 08:15 for sign in or before 17:00 for sign out. Arriving before these times will cause a build-up of traffic outside the school and we ask that you avoid queuing outside the School grounds.

If you need to drop off or collect outside of these times please arrange this with your camp manager.

When waiting in the sign-in/out area, please switch off your engines to avoid unnecessary air pollution, thank you.

We will not require you to wear a face mask due to the queue being outside and socially distanced.

Your camp manager number is: 01865 800280

The camp manager is contactable between 08:15-18:00.


We offer a varied program of engaging activities and this varies from day to day to suit the ages, abilities, and interests of the children on site.

All activities are run in relation to their suitability to the time of year and the environment.

Each morning once you have dropped the children off, you will also be able to see the plan for their day on their bubbles activity board.


Swimming is available this holiday. Unfortunately, we can not guarantee that every child will swim every day, due to the limited pool time we have available.

Administering medicine

If your child requires any prescription medication whilst attending camp we will need you to complete an Administration of Medicine form. You can find the Administration of Medicine form here so please complete this and bring it with you on your child’s first day.

If you are unable to complete and print a form to bring with you, we will ask you to do this on your child’s first day when arriving at sign in.

We require one form per medication.

No Nuts

We are a nut-free site which means we are unable to allow ANY nuts or food products containing nuts on-site. Please refrain from sending any such products in your children’s lunch or snack as they will be removed.

Please note, we are unable to provide any form of one-to-one support for individuals. If your child/ren requires one-to-one support or is deemed to require constant support by the on-site manager, you will be contacted to collect your child/ren.

Government guidance

The government have also published guidance for parents attending childcare settings. You can find this here.


If you have any further questions please contact our head office on 01865 594 325

Your Camp Manager number is: 01865 800 280 (please note, this number cannot be used to make or amend bookings, it is for communications with the Camp Manager only)

We look forward to seeing you at Camp!


The Active Camps Team